Website Waco Housing Authority and Affiliates
WACO HOUSING AUTHORITY & AFFILIATES
TITLE: Construction Coordinator
Duties and Responsibilities
Under the supervision of the Vice President of Operations, Construction Coordinator is charged with all aspects of the authority’s state and federally funded Public Housing capital and modernization programs. Oversee the entire construction contract process,facilitates construction contract administration by carrying out assigned tasks including, but not limited to the completion of environmental reviews, entering PIC and EPIC data, may propose and monitor extra-ordinary maintenance or modernization work to be completed. Modernization works closely with the contractors and/or architect on plans and specifications, coordinating bidding procedures, makes inspections of units being modernized, coordinating work to be performed with contractors and subcontractors. May perform on-the-job employee interviews, verify payrolls and insurance coverage of contractors and subcontractors, review periodic estimates of payments and assist with the planning and relocation of residents, produce progress reports for ongoing construction projects for Vice President of Operations.
The following duties are performed under the direction and supervision of the VicePresident of Operations:
-Coordinate the preparation and issuance, subject to any required field office approval all modernization contract documents.
-Manage completion of environmental reviews, propose and monitor extra-ordinary modernization work to be completed.
-Conducts research necessary to identify and determine acceptability of building products and construction methods (existing and new).
-Oversees design and implementation of all construction work schedules, providing the VP of Operations and others with progress reports.
-Facilitates appropriate relationships between architects and contractors during the construction phase of a project, providing options for Authority decisions where necessary
-Monitors and reviews all information received from contractors and architects for accuracy, timeliness, relevancy and thoroughness.
-Helps establish time frames, budget parameters, completion dates and other needed project parameters.
-Ensures new development projects are compliant with applicable HUD and local regulations.
-Reviews performance, prepares change orders, and reports work progress of contractors and design
consultants. Prepares all required HUD documents and records as applicable.
-Coordinates relocation efforts with tenants and contractors.
-Prepares bidding documents as required for construction projects. This includes
-Specification writing, bid advertisements, bid addenda, and bid opening/award.
-Prepares cost estimates for future project remodels, makes recommendation for necessary changed due to
-Prepares pre-bid conference and provides information to prospective bidders. Writes RFP for
architectural and engineering firms.
-Reviews drawings, specifications and SOW in bid packages prior to pre-bid conference and assist
architects and/or engineers with preparation of drawings and specifications for bid packages
-Reviews bids, recommendations, and resolution prior to submission to the VP of Operations and
-Monitors change orders and other contract modifications as to compliance with budget thresholds and
ensure documentation is compliant with HUD guidelines.
-Reviews A/E & Owner and Owner & Contractor, prepares contracts in accordance with established AIA
and HUD standards. Communicates to contractors and engineers on all project and organizational
requirements, e.g., insurance, liabilities, etc., and ensures that these requirements are mutually observed
in all contractual relationships
-Coordinates changes to contract, materials, and field conditions with contractors.Monitors all -construction progress for observance of contract requirements and timetable, to ensure that
target dates are met. Conducts site visit inspections with contractors and compile weekly and monthly
reports for VP of Operations.
-Inspect referral units from maintenance and management for contract work.
-Estimates percentage of work completed; reviews and verifies amounts of the contractors’ periodic
-Coordinates warranty and guaranty issues between suppliers and development owners.
-Reviews contractor labor force compliance with Davis-Bacon Act.
-Performs other related duties as assigned.
Qualifications and Knowledge
-Bachelor’s degree in engineering, architecture, construction or facilities management or related field is
preferred. Experience may be substituted for formal education requirements if it’s demonstrated that
such experience is directly applicable to the duties and responsibilities of the position. A minimum of
three (3) years’ experience in construction, supervision of construction or related activities is required.
Knowledge of Texas regulations/codes and generally accepted construction and trade practice is
necessary. Two to four years experience in Public Housing and Modernization programs.
-Considerable knowledge of federal, state, and local laws rules pertaining to procurement , wage ratesc,
contract administration, bid documents, and related matters. Authority operating policies and procedures,
and HUD regulations pertaining to Capitol Fund Program (CFP): local building codes.
-Ability to understand, act on, and interpret policies, regulations, and procedures as set forth by the
Housing Authority and/or HUD.
-Considerable knowledge of building construction.
-Skills in reading blue prints, plans and specifications.
-Strong organizational, managerial and technical skills
-Ability to address the public and present information in a clear, concise and convincing manner.
-Knowledge of office equipment, including copier, computers, mainframe terminals, calculators,
facsimile machine, etc.
-Knowledge of all phases of construction, planning, costing, and building design. Knowledge of all
applicable building codes and housing codes and standards.
-Ability to evaluate performance of subcontractors, estimated building and repair cost and to prepare
specifications for all projects.
-Ability to read plans, evaluate quality of construction in accordance with prescribed specifications.
-Ability to establish and maintain effective and courteous working relationships with
-Other employees, residents, design professionals, real estate professionals, lenders, and
Community agencies that provide services.
-Valid Driver’s license and eligibility for coverage under Authority Fleet Auto Insurance.
Supervision Received and Given
Generally, assignments and instructions from the Vice President of Operations are broad, though there are
intermittent occasions when the employee receives specific instructions. The employee initiates and
performs routine activities without supervisory direction. Problems or situations that arise and are not
covered by instructions are either dealt with independently, or in consultation with the supervisor. The
employee’s work is reviewed regularly for adherence to policies and the attainment of objectives.
The employee has indirect supervisory responsibilities. Specifically, these include work progress review
of various contracted modernization and home remodel/building projects.
The employee follows regulations and guidelines issued by HUD on the CFP programs, and applicable
Authority policies and procedures. Frequently the employee acts independently in making decisions
about the best course of action. For situations for which there are no guidelines, the employee may adapt
existing guidelines, develop new guidelines, make a decision based on the circumstances, or seek
guidance from the supervisor. When new guidelines are required, the employee develops them in
consultation with the Vice President of Operations and approval.
Work performed by the employee ranges from routine to stressful negotiation and/or ASAP
situations. The employee identifies work that needs to be done, prioritizes, coordinates efforts and
performs the tasks. Occasionally, the employee must make decisions regarding unusual or sensitive
situations and must develop new solutions.
Scope and Effect
The employee’s work affects other employees and residents throughout the housing developments and
Modernization. Performing work tasks effectively efficiently and with professional demeanor enhances
relationships between various contractors and the Authority.
Contacts are primarily with other Authority employees, federal, state and local governmental
officials and representatives, and community agencies. The employee has contact with architects,
engineers, consultants, contractors, and Authority residents. The primary purpose of contacts is to
obtain, give or clarify information, plan and provide assistance, and resolve problems. Contacts are
normally cooperative; however, they may be occasionally antagonistic, unresponsive, or
1. Ability to physically walk and survey sites in order to conduct inspections
2. Ability to work/inspect in wet, damp, hot, cold, high or dusty places
3. Ability to climb ladders up to 28 feet
4. Ability to stoop and kneel in order to gain access to work areas
5. Ability to work while standing for extended period of time.
6. Ability to lift up to 30 pounds from floor to over head.
The employees work is primarily in-office, but involves site visits to housing developments,
resident’s units, the offices of other agencies, community centers, inspections of structure and
meeting halls. The employee may be exposed to weather extremes and to the usual hazards
associated with housing development.
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